The Board of Visitors of Christopher Newport University met on April 26, 2013 in the Board Room of the David Student Union with Rector Mike Martin presiding.
Present from the Board
Absent from the Board
Present from the University
President Paul Trible
Ms. Cynthia Perry, Chief of Staff
Mr. William L. Brauer, Executive Vice President
Dr. Mark Padilla, Provost
Ms. Adelia Thompson, Vice President for University Advancement
Ms. Maureen Matsen, University Counsel
Dr. Bill Connell, Faculty Senate
Mr. Robert Lange, Dean of Admission
Dr. Kevin Hughes, Dean of Students
Dr. Lisa Duncan-Raines, Dean of Enrollment Services
Ms. Beverley Mueller, Executive Assistant
Ms. Lori Jacobs, Director of Public Relations
Ms. Sarah P___________, Daily Press
Rector Martin called the meeting to order and welcomed everyone.
Rector Martin called for a motion to approve the minutes of the September 14, 2012 Board meeting. Ms. Miles provided the motion, seconded by Ms. Taylor and passed by unanimous vote of the Board.
President said we are celebrating a wonderful and successful year and announced that graduation was fast approaching and Mr. Larry Pope, President and CEO of Smithfield Foods would be the commencement speaker.
Athletics students achieved success not only in the class room but on playing fields. CNU’s athletic teams have won 77% of their games this year. CNU emerged victorious winning the USA South Athletic Conference President’s cup for overall athletic excellence for the 16th straight season. He noted that this is the last time playing in the USA South Conference except for football and CNU will become a part of the Capital Athletic Conference. Once again CNU had a major presence in the NCAA tournament with ten team s qualifying for post –season play this year. Women’s volleyball went to the final 4 basketball played in elite 8 and next year expect another year of success.
A happy event at CNU more and more of our alumni are returning to campus, contributing and sending their brothers and sisters. Homecoming attendance has risen over 1000% percent and this past fall we welcomed over 1,500 alumni back to campus for the weekend. The alumni giving rate has increased from 7% to 13%. Five alumni chapters and one alumni affinity group for football have been chartered. An alumni event was held in Atlanta and over 40 people turned out and we have identified nearly 200 alumni who live in the Atlanta region.
Another great year in admission and Dean Rob Lange and his staff have done an extraordinary job this year. This morning 1,356 confirmed their attendance with their enrollment deposit. We will have between 1200 and 1250 freshmen and they will be strong academically.
Finally, President Trible introduced Maureen Matsen, CNU’s new legal counsel and welcomed her to the University.
Finance and Audit Committee Report
Rector Martin said the major item of business at this meeting is the review and approval to tuition and fees. He applauded Ms. Perry and all her colleagues for their hard work on this presentation. Rector Martin turned the finance and audit committee report over to Chairman Preston White who then asked Ms. Perry to present the tuition and fees recommendation to the Board.
Ms. Perry reviewed in detail the proposed tuition and fees and room and board.
Total general fund contribution (page 2)
Reviewed benchmarks where stand with other in-state institutions
In state tuition and fees pg 3 rank in the middle of state.
Pg 4 see where we stand on comprehensive fees that supports auxiliary enterprise
Pg 5 room and board fees – optional charges to live on campus. At top of list because our facilities are brand new.
Page 6 snapshot of total cost of where we stand – have been in the 4th position and think will stay in that place
The recommended rates for tuition and fees and room and board for 2013-14 support a 3.69% increase ($750) in the total cost for full-time-in-state residential students and a 3.69% increase ($1,100) in the total cost for full-time-out of state residential students. These increases amount to less than 5%,
The recommended per credit hour rates for tuition and fees for 2013-14 support a $22 per credit hour increase for part-time undergraduate instate students and a $24 per credit hour increase for part-time graduate in-state students. The per credit hour increase for out-of-state students id $36 for part-time undergraduate students and $38 for graduate students.
The recommended increase in room fee is $50 and increase in the board fee is $180.
The proposed tuition increase will generate approximately $1.6 million in additional tuition revenue. The proposed reallocation of $1.1 million in the base budget includes the redistribution of funds that supported the December 2012 employee bonus and funds held in reserve and complies with the requirement to reallocate educational and general program funds to achieve the goals of the six-year plan and to advance the objectives of the Higher Education Opportunity Act of 2011. The proposed savings of $.95 million reflects the transfer of activities and positions from the E&G base budget to those programs they directly support within Auxiliary Enterprises. Ms. Perry reviewed the E*G Programs and source and use of funds.
An increase of $210 in the comprehensive fee is recommended and will generate approximately $1.0 million in additional revenue. The proposed use of funds includes debt service, the transfer of activities and positions from E&G to auxiliary and the reallocation of funds that supported the December 2012 bonus, the increase in health care benefits along with other uses which Ms. Perry described.
An increase of $50 in the room fee is recommended and is estimated to provide $181,400 in additional revenue and the board fee increase of $180 is estimated to generate $.6 million in additional revenue. Ms. Perry reviewed the source and use of room and board funds. There is no recommended increaser for non-mandatory fees.
Rector Martin commented on the proposed tuition and fees recommendation and the Board continued discussion and questions.
Resolution 2 was approved by the finance committee comes to Board as a motion and Ms. Miles provided a second and it passed by unanimous vote of the Board.
Mr. Brauer reviewed the financial statements with the Board which had been discussed thoroughly in the Finance and Audit Committee meeting. FCA behind on cash balance from last year but sufficient fundraising with additional and concerts and performances will be apply to those cash balances and should break even. Housing had triples and did very well.
Student Life Committee Report
Dean Robert Lange reported that this year CNU will enroll 1376 freshmen – the largest class in CNU history -- and that this is the first time in a decade that freshman enrollment increased in consecutive years. The academic profile also went up with the SAT middle 50% range of 1090-1240 over 1050-1230 last year. The high school GPA middle 50% range was even with last year -- 3.4-3.9 – although the average GPA increased from 3.67 to 3.68. Three major initiatives were implemented this year to help in the predictive modeling of freshman offers and will help bring the freshman class closer to the 1250 goal. This year the admission team has begun marketing to rising juniors in the spring semester. Dean Lange also reported that the number of daily campus visits has increased and there have been more admission interviews conducted and more applicants have started their CNU profile for the Common Application. Dean Lange also reported that a concerted effort has been made to increase out-of-state enrollment, including the hiring of two additional University Fellows, the purchase of additional prospect names from out-of-state markets and participation in regional school counselor conferences and regional college fairs. He noted that the President’s Leadership and Honors programs remain the best recruitment tools.
Dean Kevin Hughes reported on student success initiatives and the emphasis placed on the importance of the first six weeks as a freshman. During Welcome Week the freshmen meet with core advisors, attend workshops on honor, student success and study abroad programs and this year the academic deans spoke to the students explaining academic expectations at CNU.
Also, learning communities are created where students live together and take class together. He also said there are academic programs in residence halls which include tutoring and time management sessions. A pre-intervention system has been formed to target students prior to their arrival at CNU and the Fellows contact these students for one-on-one meetings. CNU makes it clear that we expect our students be engaged in the many programs, clubs and activities on campus and Dean Hughes reported that the Greek population continues to grow very rapidly.
Lastly, Rector Martin commented on the CNU Emergency Alert System and requested that at some future meeting a presentation be made to the Board about CNU’s preparedness.
Dean Lisa Duncan-Raines
Dean Duncan-Raines reported on the initiatives of the Center for Career Planning and efforts to maintain good relationships with our students and to help them lead a life of significance.
This past year there was a 53% increase in the number of students who interacted with the Center for Career Planning through appointments, interviews, workshops and employer information sessions. Alumni and parents have been helpful in participating in recruitment opportunities on and off campus. Every effort is made to educate the students on how to explore their interest and use their liberal arts education and values and to contribute to society in meaningful ways.
A major initiative is underway to assist our students with resume writing. CNU parents, alumni and recruiters come to campus and review the students’ resumes and offer recommendations. In addition this fall will be the largest Career and Graduate School Fair with over 80 organizations participating providing an extraordinary opportunity for students to engage with potential employers.
Dean Duncan-Raines reported that there was a post-graduation survey in 2011 requesting information about what students were doing after they graduate and there was a 69% response rate. The survey indicated that 83% of our graduates were either employed full time or going to graduate or professional school.
Rector Martin called on the Faculty Senate President Stephanie Bardwell who said that she is thrilled to be at CNU and is looking forward to moving into the new Luter School. She also looks forward to working with the Board of Visitors.
At 12:30 p.m. Rector Martin called for a motion to enter closed session under the Freedom of Information Act Section 2.2-3711(a)(1) Personnel, (3) Real Estate, (6) Investments and (8) Gifts, Bequests and Fundraising. Mr. Byler provided the motion, seconded by Mr. Millar and passed by unanimous vote of the Board.
The Board returned to open session at 1:25 p.m. and Rector Martin asked for a roll call certifying that only public matters were discussed that were identified in the motion by which the executive or closed meeting was called. Board members Mr. Brown, Rector Martin, Ms. Freeman, Ms. Hunnicutt, Mr. Meals, Ms. Taylor, Mr. Millar, Mr. Thomas, Mr. White, Mr. Byler, Dr. DiCroce and Mr. Tillett certified to the above.
There being no further business, the meeting was adjourned.