C
David Student Union
The Scheduling Office @ CNU
The Scheduling Office serves the CNU community by providing rental space for meetings, banquets, lectures, special events and more. Our office will work with you in determining your space requirements as well as seating arrangement, technical services and catering that will best accommodate your event.
Don't forget to call early to reserve, especially during fall semester!
For questions regarding rental space and requirments, and to get a copy of our scheduling/rental policies, please contact us at 757.594.7018 or sched@cnu.edu.
Policies
This is only a brief outline of the some of the scheduling and rental policies and procedures for the David Student Union. Please make sure you read and understand the complete policy, including the cancellation and alcohol policies.
- Scheduling Policies
- Organizations' obligations prior to an event
- Organizations' obligations after an event
- Event clean up procedure
- Scheduling Documents
All activities must be registered with the Scheduling Office well in advance.
Major activities MUST be registered and approved two weeks in advance. Major events with alcohol require a minimum of 30 days prior registration. An event will not be registered until all requirements for registration have been completed.
Organizations' Obligations Prior to Event:
- Completion of the activity registration process including approval from the Scheduling Office, Student Activities, Catering Services, and University Police when applicable.
- Procurement of all information, permits, and personnel necessary to carry out the event within the guidelines set forth by the University and the Department of Public Heath.
- A health permit is required from the Department of Health for the sale of foods. It must be submitted to the Scheduling Office the day of sales.
- Any changes to setups or equipment requests must be made to the Scheduling Office at least 24 hours prior to the start of the event. Any requests made less than 24 hours prior to the event will not be honored or fulfilled.
Organizations' Obligations after the Event:
- Monitoring the event and the behavior of all in attendance.
- Following the regulations set forth by the University and the Department of Public Health.
- Providing all necessary personnel to handle the event:
- Staffing the main check-in point to take admissions, monitoring persons entering and leaving, and assisting University personnel.
- Providing personnel at all entrances/exits to ensure all attendants enter via the main check-in.
Event Clean Up Procedures:
- Removal of all decorations
- Pick up all garbage and empty all trash cans.
- Clean table tops and chair seats
- Sweep and mop floor if necessary.
- Return all cleaning supplies to the place of storage.
- Return the room setup to the way it was setup prior to the event.