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Financial Aid

Undergraduate Students

  1. Apply for admission to Christopher Newport.

    If you haven’t already been admitted as a student, visit the Office of Admission and get started with the online Common Application.

  2. Create an FSA ID.

    The FSA ID is a username and password you’ll need to complete the Federal Application for Federal Student Aid (FAFSA).

  3. Complete the Free Application for Federal Student Aid (FAFSA).

    All students seeking financial aid must complete the FAFSA. Christopher Newport’s school code is 003706. Be prepared to provide information about you and your family’s income and assets using federal tax returns and other income information.

    The 2017-18 FAFSA is based on 2015 tax information. We recommend using the IRS Data Retrieval Process to populate your FAFSA with this information. The 2018-19 FAFSA is based on 2016 tax information.

    Meet the deadlines!

    While no award for financial aid can be given until you have been admitted to Christopher Newport, don’t wait until your admission decision has been received to submit your FAFSA.

    2018-19
    For the 2018-19 award year, the preferred filing deadline is December 15, 2017. Applicants who meet the preferred deadline will be considered for earlier aid package availability.

    The priority filing deadline is March 1, 2018. Those who meet the priority filing deadline will receive priority consideration for need based grants, contingent upon funding.

    We make every effort to meet the needs of all students; however, we cannot guarantee that grant funds, except Pell funds, will be available for students who fail to meet the FAFSA priority filing deadline.

    If you’re a Virginia resident, you must apply by March 1 to guarantee consideration for student financial aid through the Virginia State Council of Higher Education. Grants are based on state allocations and funds are limited.

  4. Apply for Scholarships.
    • Merit-based scholarships are predominantly awarded by the Office of Admission as part of the admission process, while others are awarded by academic departments.
    • Christopher Newport has a limited number of need-based scholarships established by private donors or outside agencies. The FAFSA is the application for consideration of need-based scholarships. In order to be considered for need-based scholarships, you must complete a FAFSA by the priority filing deadline.
    • Private Scholarships are an important resource in helping with the cost of higher education. Deadlines and application procedures may vary. While applying for private scholarships can require a lot of research and hard work, the outcome is typically well worth the time invested.
  5. Consider Parent PLUS or Private Loans

    If additional funds are needed to meet the cost of attendance, families should consider the Federal Direct Parent PLUS or Private Education Loan programs as additional resources.

What is verification?

Verification is the confirmation through documentation that the information provided on a student’s Free Application for Federal Student Aid (FAFSA) is correct. The federal government requires colleges and universities to verify or confirm the data reported by students and their parent(s) on the FAFSA. The verification process ensures that eligible students receive all the financial aid to which they are entitled and prevents ineligible students from receiving financial aid to which they are not entitled.

How will I know if I am selected for verification?

Prospective Freshman/Transfer Students

You may be selected for verification either by the federal processor or by the Office of Financial Aid. If you are selected for verification by the federal processor, there will be an asterisk next to your Expected Family Contribution (EFC) on your Student Aid Report (SAR). You will also be informed of having been selected for verification in the SAR acknowledgement letter, which will be included with your SAR documents.

In addition to the FAFSA notification, you will be advised by the Office of Financial Aid at Christopher Newport to submit additional documentation. If you are an incoming freshman or new transfer student, you will be sent a verification notification via email to the student email address provided within your FAFSA. The notice will instruct you to log in to your secured financial aid record to view the documentation that you are required to submit.

Returning Students

You may be selected for verification either by the federal processor or by the Office of Financial Aid. If you are selected for verification by the federal processor, there will be an asterisk next to your Expected Family Contribution (EFC) on your Student Aid Report (SAR). You will also be informed of having been selected for verification in the SAR acknowledgement letter, which will be included with your SAR documents.

In addition to the FAFSA notification, you will be advised by the Office of Financial Aid to submit additional documentation. Returning students will be sent a verification notification via email to your CNU student email account. The notice will instruct you to log in to your CNU Live account to view the documentation that you are required to submit.

Why was I selected for Verification?

Verification selection can occur for several different reasons:

  • Your FAFSA was selected randomly
  • Your FAFSA was incomplete
  • You made a change to your current FAFSA
  • You completed your FAFSA using an estimate and did not update it after filing taxes
  • You were eligible to use the IRS data retrieval tool but chose not to use it

What do I have to submit and where do I send it?

There are various different verification groups, which means the documents you are required to submit may vary based on the information reported in your FAFSA. Some of the standard documents we require are listed below.

Dependent Students

  • Student and parent IRS Tax Return Transcript (this is different than a federal 1040form). If the IRS Data Retrieval Tool is used in the FAFSA, we will not be required to collect a copy of the transcripts.
  • Dependent Verification Worksheet from Christopher Newport

Independent Students

  • Student (and spouse, if applicable) IRS Tax Return Transcript. If the IRS Data Retrieval Tool is used in the FAFSA, Christopher Newport will not be required to collect a copy of the transcripts.
  • Independent Verification Worksheet from CNU

Verification Resources:

  • IRS Tax Return Transcript requests can be completed online at the IRS website.
  • Verification Worksheets and other CNU Financial Aid forms can be downloaded from our website.

Please note that additional documentation may be requested at the discretion of our financial aid coordinators. It is your responsibility to check your requirements and submit all documentation to the Office of Financial Aid as soon as possible so that your application can be processed. Award packages will not be offered until the verification process is complete.

You can submit all documents to us via:

Fax: (757) 594-7113

Mail: Christopher Newport University Office of Financial Aid, 1 Avenue of the Arts, Newport News, VA 23606

Email: finaid@cnu.edu

Please make sure your first and last name, and student ID number are written on each page submitted and that all required information is complete with signatures. Incomplete documents will be held until all required information is received.

What happens once I submit my documents?

Your financial aid reviewer will verify that all of the information that was reported on your FAFSA is accurate. If corrections are required, CNU will submit those corrections to the Department of Education on your behalf.

The verification process cannot be finalized until all required documents/signatures are collected. Once all required documents are received, please allow two to four weeks for processing.

Instructions for Using the IRS Data Retrieval Tool

These step-by-step instructions assume that you have already submitted a FAFSA and are meant to help you update your FAFSA using the online IRS Data Retrieval Tool.

  1. Go to fafsa.gov and click Login.
  2. Enter your FSA Username and Password and click Next.
  3. Click Make FAFSA Corrections.
  4. Create a Save Key and click Next.
  5. Click the Financial Information tab. Select Already Completed for the tax return filing status and answer the eligibility questions.
  6. If you are eligible to use the IRS Data Retrieval Tool, you can now click the LINK TO IRS button. If you are not eligible to use the IRS Data Retrieval Tool, proceed to Ordering IRS Transcripts on the tab above.
  7. Click OK to leave the FAFSA website and enter the IRS Data Retrieval Tool website.
  8. Click OK to accept the IRS Data Retrieval Tool terms of use.
  9. Enter the requested information and click Submit. Remember to enter your address exactly as it appeared when you filed your taxes.
  10. Review the information that the IRS has retrieved from your tax returns. Select Transfer My Tax Information into the FAFSA and click Transfer Now. Your IRS data will be transferred to your FAFSA and you will be returned to the FAFSA website.
  11. Do not update any answers that say “Transferred from the IRS” or your school may require you to supply additional documentation. Answer the additional questions and click Next.

NOTE: If you are using the IRS Data Retrieval Tool for both the student and parent you will have to complete this process twice, once under the Student Financial Information Section, and once under the Parent Financial Information section before submitting the FAFSA.

  1. Continue to the Sign & Submit tab. Follow all of the instructions carefully to submit your FAFSA correction.

Remember to print or save the confirmation page for your records.

Students and parents who are ineligible to use the IRS data retrieval tool on the FAFSA may need to order a paper IRS tax return transcript, if the information is requested. The tax filer should have the transcript mailed to his/her own home, and then submit it to the Office of Financial Aid with the student ID number written on every page.

Request Options

    1. Request transcript online

      To obtain an IRS Tax Return (or Account) Transcript, go to IRS.gov, and click Order a Return or Account Transcript under Tools in the middle of the page.    

      After you have reviewed the first two sections, click Order a Transcript in the third section. You will then be taken to the following page. Make sure to type in the exact text for the street address as you used on your 2016 tax return. If you do not use the exact text you will receive an error message.

      On the following page you will then be asked to select type of transcript. As mentioned earlier, most students should select “IRS Tax Return Transcript” and not “IRS Tax Account Transcript.”

    2. Request by mail

      If you cannot complete the online order form, you may print out a copy of IRS Form 4506-T or the 4506T-EZ and mail it to the IRS. create buttons for two forms (http://www.irs.gov/pub/irs-pdf/f4506t.pdf)

      Do NOT have your transcript mailed directly to Christopher Newport from the IRS. We will not necessarily be able to match up such a return to your individual student file. Please have the transcript mailed to you, put your name and student ID number on every page and forward it to the Office of Financial Aid.

    3. Request transcript by phone

      Call the IRS automated ordering system at (800) 908-9946. Your Federal Tax Return Transcript will be mailed to you at the address listed on your federal tax return.

Important Information:

      • An IRS tax return transcript can be ordered free of charge, in three ways: (1) directly through their website, (2) by printing out a paper request form and mailing it to them or (3) over the phone.
      • It takes up to two weeks for IRS income information to be available for electronic IRS tax return filers, and up to eight weeks for paper IRS tax return filers.
      • If both a student and a parent are requested by Christopher Newport to submit their transcripts, then each must complete these steps separately. Similarly, the steps must be completed separately by a married couple, where each spouse filed their tax returns separately.
      • For the majority of students it is the “IRS Tax Return Transcript” that should be ordered. The one exception is if a tax filer used an Amended Tax Return (1040X). In that case, the tax filer must order BOTH the “IRS Tax Return Transcript” as well as the “IRS Tax Account Transcript.” Each type must be ordered separately, since only one or the other can be selected on the online order form.
      • Do NOT use Form 4506, which would request an actual copy of the original tax return that you filled out. That service is not free of charge and it will not be accepted by the Office of Financial Aid.

You may mail, fax or scan and email transcripts and other required documents to us:

Christopher Newport University
Office of Financial Aid
1 Avenue of the Arts
Newport News, VA 23606
(757) 594-7113 Fax
finaid@cnu.edu

Award Status Notifications

Prospective Freshmen / Transfer Students

The Office of Financial Aid corresponds with students regarding the status of aid electronically. Email notifications are sent to the student email address that is reported within the student’s FAFSA. The email notification will provide instructions for logging in to a personalized electronic award page.

The Office of Financial Aid will begin loading and reviewing 2018-19 FAFSAs in mid-December. Students who are selected for verification will not be awarded until all required documents have been submitted and the verification process is complete. Upon receipt of all required documentation, students will be packaged and sent award notifications after being admitted to Christopher Newport. Students should carefully read the terms and conditions and description of each award before accepting/declining each their aid package offer.

Returning Students

The Office of Financial Aid corresponds with students regarding the status of aid electronically. Email notifications are sent to the CNU student email address whenever a financial aid status change is made to a student’s CNU Live account. Email notifications direct students to log-in to their CNU Live account to review required documents and/or review their aid package.

The Office of Financial Aid will begin loading and reviewing 2018-19 FAFSAs in mid-December. Students who are selected for verification will not be awarded until all required documents have been submitted and the verification process is complete. Upon receipt of all required documentation, students will begin receiving aid packages in March. Students should carefully read the terms and conditions and description of each award before accepting/declining each their aid package offer.

Disbursement of Aid

The Office of Financial Aid will begin disbursing aid to the student billing account after the close of the add/drop date of each semester as long as all disbursement requirements are met. Students must ensure that all required documentation is complete (i.e., Direct Loan Entrance Counseling, Master Promissory Note) and that all awards have been either accepted or declined.

Students should monitor their CNU Live account for status updates and monitor CNU email accounts for notifications related to status updates.

Students (and parents for PLUS loans) have 14 days from the date of disbursement to request a cancellation/adjustment to federal student loans. Requests for adjustments/cancellations must be made in writing by completing the Loan Change Request Form located on our forms page.

Student refunds are processed through the Office of Student Accounts within 14 days of the student receiving a credit balance on the student billing account. All students must select a method of refund even if you do not anticipate having a credit balance or receiving a refund.


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