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Procurement

For Vendors

Christopher Newport University is an agency of the commonwealth of Virginia and must conform to the laws of the commonwealth as outlined in the Virginia Public Procurement Act and the Agency Procurement and Surplus Property Manual. The manual provides direction to vendors who wish to do business with the commonwealth.

eVA is Virginia's procurement system. Christopher Newport uses this system to send solicitations to vendors and to process purchase orders. Vendors must be registered in the eVA system. For more information contact eVA Customer Care.

Christopher Newport supports supplier diversity. Vendors that meet SWaM qualifications should certify through the Department of Small Business and Supplier Diversity.

A parking permit is required to park on campus. Vendors must obtain a temporary parking permit from Parking and Transportation Services.

  • Vendors doing business with Christopher Newport for the first time must submit a completed W–8 or W–9 to the Business Office.
  • Certificates of Sales Tax Exemption are available from the Business Office.
  • Purchases less than $5,000 are paid using a small purchase credit card. Purchases greater than $5,000 are paid via check with payment terms of net 30 days, in accordance with the Prompt Payment Act.

For more information about doing business with the commonwealth of Virginia, please contact the Department of General Services.

The Virginia Department of Small Business and Supplier Diversity (SBSD) will give SWaM certification sessions at CNU. There is no fee and seating is limited.

Register Now

SWaM Certification Information Session

Are you a small, women-owned, or minority-owned business who wants to do business with the Commonwealth of Virginia?

Small business owners who are looking to participate in Virginia’s specialized procurement and contracting opportunities are encouraged to become SWaM certified. SWaM certification is a vehicle to promote economic growth of Virginia’s businesses.

Becoming SWaM certified is just the first step in doing business with the commonwealth. Each year the state buys goods and services totaling more than $8 billion. Virginia wants to do business with you and increase participation of small, women owned and minority-owned businesses. Virginia’s eProcurement portal – eVA is Virginia’s online, electronic procurement system.

This workshop will cover:

  • SWaM program and designations
  • Certification process
  • New online application process
  • Required documents needed to apply
  • How to do business with the commonwealth

Dates: March 13, 2019 and June 13, 2019
Place: CNU North
Time: 9 a.m. to noon

Advanced registration is required. Seating is limited.

SWaM Certification Application Sessions

If you are a for-profit business interested in becoming SWaM certified in order to do business with the Commonwealth of Virginia, SBSD staff will be on-site to provide assistance with the online process to apply for SWaM certification. In this session you will create your account, receive assistance with uploading required documents and submitting your application.

This is not an informational workshop.

These sessions are for new and re-certifying state applicants who need assistance with submitting an application.

Advanced registration is required.  Seating is limited in each session. Please bring your required documents (scanned separately according to list) on a flash drive (scanning help is also available) and your laptops or tablets (Chrome works best) - WiFi will be provided.

Once application submitted, processing time takes a minimum of 60 business days.

Dates: March 27, 2019 and June 27, 2019
Place: CNU North
Time: 9-11 a.m. (Session I) or 11 a.m.-1 p.m. (Session II)

Presented by Angela Barber, Business Services Manager with the Virginia Department of Small Business and Supplier Diversity, in partnership with Christopher Newport University.

Schedules are subject to change.


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