Captains Relaunch

For Faculty and Staff

Life when we return to campus will be different. We will rely on and care for our community. We will practice empathy, respect and openness. We will get through this together.

Your responsibilities

  1. Wear face coverings in all indoor and outdoor public spaces and spaces used by multiple people and where physical distancing cannot be observed. Removal of the face covering during the work day should be limited to the following instances:
    • When you are sitting at your desk or work station and you are more than 6 feet away from another person.
    • When you are more than 6 feet away from another person and you are eating or drinking.
  2. Eliminate physical contact with others
  3. No handshaking
  4. No stopping/standing at someone's workstation unless maintaining social distancing
  5. Refrain from using other employees' items such as a stapler, phone or pen
  6. Avoid touching surfaces touched by others to the extent feasible

Faculty and staff are strongly encouraged to clean their own workspace multiple times throughout the day with special attention to the most used surfaces, such as keyboards, monitors, chair arm rests, desks, mouse and phone, among others.

Although Christopher Newport will supply cleaning products, employees may bring their own cleaning products to the office, provided that they are EPA-compliant.

Be mindful of others around you when it comes to scented wipes and hand sanitizers.

Higher risk employees

Employees who are at a higher risk of severe illness if exposed to the virus will be given the opportunity to work remotely.

Higher risk faculty: In order to give students an experience that most closely approximates in-person instruction, all remote instruction must be delivered synchronously, in the time slot in which the class was scheduled, using Scholar Collaborate.

The university will continue to accommodate those with disabilities in accordance with the Americans with Disabilities Act (ADA) and Rehabilitation Act. Those who wish to seek ADA reasonable accommodations should contact the Office of Human Resources.

The Centers for Disease Control regularly updates the list of conditions that indicate an increased risk for severe illness if exposed to COVID-19. Please click the link below for the most up-to-date information.

Employees who are part of this high-risk group (or if you live in the same residence with a person with high risk factors as defined by the CDC) and who seek to continue to teach and/or work remotely should self-identify by submitting the Temporary Workforce Modification Form to Human Resources no later than Tuesday, June 30, 2020. Human Resources will notify your supervisor of your submission for a modification.

If you fall into the higher risk group but do not choose to continue working remotely at this time, you may discuss other possible modifications of your work environment with your supervisor or chair. High-risk employees are not required to seek a temporary work modification. It is optional at the employee's discretion and may be submitted later should your health or other conditions change.

Temporary workforce modifications may remain in place through June 30, 2021.

Any employee requesting a temporary workforce modification for a health condition, must also provide documentation from your physician. The forms below may be used by your physician to confirm your increased health risk due to COVID-19.

You may also have your physician submit a confirmation specifically stating the following: "I confirm this patient has one or more of the health conditions identified by the CDC that places the patient at higher risk of severe illness with COVID-19."

Forms completed by your physician must be submitted by Wednesday, July 15, 2020. Medical information will not be released to your supervisor.

Additional information

  • All students will be required to wear face coverings while in class, and in all academic buildings.
  • Faculty will be expected to wear face coverings when outside of their office.

August 13

  • New faculty orientation during the day
  • New adjunct orientation during the evening

August 14

  • Physically distanced luncheon for new faculty at noon (tentative); returning faculty, please reserve the day

Diamonstein Concert Hall, Peebles Concert Hall, Gaines Theatre, the DSU Ballroom and Freeman 201 will be used for larger classes for the fall 2020 semester.

Moving larger classes into these spaces will free up other classrooms to "upsize" smaller classes, meaning that most faculty will be teaching some classes in different rooms than they typically use.

The academic deans are already working with their chairs and faculty to handle these classes. 

All faculty must be prepared to teach synchronously using Scholar Collaborate. In the cases of exposure and self-quarantine, faculty members must pivot quickly to synchronous online instruction.

Students who must self-quarantine must still be able to access their classes. The university has ordered cameras for classrooms in order to make each live class presentation available to students who cannot be in class.

Remote training sessions for faculty on the use of Scholar Collaborate are being scheduled. This expanded online training will include:

  • Weekly instructor-led offerings (some offered after 5 p.m.)
  • Scholar 101
  • Scholar Collaborate
  • How to record lectures

Self-paced online training via Scholar will be available beginning on July 1.

We are developing measures to ensure on-campus events (including athletics if possible) take place with everyone's health in mind.

Everyone who visits our campus and all of us who call it home will have new, shared responsibilities. These protocols will promote health in our living, learning and work environments.

The university will provide:

  • Supply kits for students, faculty and staff, including a washable face covering, hand sanitizer and thermometer
  • Hands-free temperature screening stations at several convenient campus locations
  • Facilities cleaned more often and more thoroughly with a focus on high-touch surfaces.
  • Cleaning supplies available for faculty and staff

The university will take steps to prevent viral spread, including:

  • Requiring students, faculty, staff and visitors to wear face coverings while in common areas indoors. This requirement may be relaxed as changing conditions and guidance from the Virginia Department of Health allow.
  • Limiting special events that bring visitors to campus
  • Limiting visitor access to buildings, including Trible Library
  • Limiting events featuring shared food
  • Using plexiglass barriers and other measures to reduce face-to-face contact in offices

Classes will be conducted in-person as much as possible.

  • Students and faculty should wear face coverings while in indoor common spaces on campus and in classrooms.
  • Vulnerable students and faculty will have options for remote learning and teaching.
  • Class sizes will be decreased to achieve physical distancing.
  • Some classes may be held in nontraditional spaces at irregular times in order to permit de-densification.

The ability to accurately identify faculty, staff and students who are infected with the virus, to isolate them and to trace their close contacts, is critical to reopening campus. The commonwealth and Riverside Health System will be key partners in providing these services and in determining how they should be conducted.

  • Faculty, staff and students should have ready access to thermometers, including no-touch temperature taking stations on campus.
  • Health providers, including Riverside Health System, will administer diagnostic testing for COVID-19 to symptomatic individuals and those potentially exposed to infected individuals.

Prior to returning to work on campus, all employees must acknowledge the following:

  • The serious nature of COVID-19
  • The importance of each individual's knowledge of the risks presented by the virus, to include:
    • Their monitoring of their own health
    • Their need to notify appropriate personnel if they are symptomatic and/or exposed, and to be tested if necessary

To ensure adequate time for thorough daily cleaning and disinfecting measures, the hours of operation for the library will be reduced. The capacity of study rooms will be reduced and distancing practices will be observed.

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